Now accepting pilot partners for Fall 2026

The AI-Powered Platform for Student Organization Management

ClubServ unifies discovery, events, payments, communication, and analytics into one intelligent system for universities.

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Dashboard

Welcome back! Here's what's happening with your organization.

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8
Upcoming Events
+2 this week
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142
Active Members
+12 this month
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$3,450
Budget Remaining
68% of total
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3
Pending Reimbursements
Requires action

Quick Actions

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AI Meeting Summary

Latest

Leadership Team Meeting - Oct 15, 2025

1h 15m • 8 attendees
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Discussed Fall Gala planning, approved $500 marketing budget, and reviewed membership recruitment strategies.

Action Items

1 of 4 completed

Book venue for Fall Gala by Oct 30

Sarah J. High Priority
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Design and print 200 recruitment flyers

Mike C.

Send dues reminder to 53 members

Emily D. High Priority

Update organization website with new photos

Alex T.

event Next meeting: Oct 22, 2025 at 6:00 PM

Recent Activity

Weekly Meeting scheduled

2 hours ago

Expense approved: Pizza for social

5 hours ago

12 new members joined

1 day ago

Fall Mixer event completed

2 days ago

Budget allocation updated

3 days ago

Student Organization Management Is Fragmented

University administrators and student leaders are drowning in disconnected spreadsheets and outdated tools.

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Wasted Time

Student leaders spend ~8 hours/week on pure administrative tasks instead of leading.

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Zero Visibility

Universities lack real-time data on organization health, risks, and engagement.

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Discovery Issues

Students struggle to find clubs that match their interests due to poor directories.

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Tool Fatigue

Fragmented ecosystem for payments, events, communication, and compliance.

The Solution

One Unified Platform for Campus Engagement

ClubServ replaces the patchwork of tools with a single, elegant operating system designed for the modern campus.

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Smart Discovery & Social Feeds

AI-matched recommendations for students and lively social feeds for every org.

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Seamless Event Planning

From room booking to attendance tracking and ticketing in one flow.

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Integrated Finances

Automated dues collection, reimbursement workflows, and transparent auditing.

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ServBot AI Assistant

24/7 assistance for officers on compliance, scheduling, and drafting comms.

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Membership
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Finance
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Events
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Analytics
ClubServ

Built for Every Campus Stakeholder

school For Students

  • checkEasily discover clubs that fit their passions.
  • checkOne central calendar for all campus activities.
  • checkSimple mobile payments for dues & tickets.

star For Org Leaders

  • checkReduce admin workload by up to 60%.
  • checkAutomated transition docs for new officers.
  • checkAI tools for marketing & communication.

admin_panel_settings For Administrators

  • checkFull visibility into engagement & funding.
  • checkAutomated risk & compliance checks.
  • checkConsolidated reporting for stakeholders.
I need a summary of last month's spending for the Chess Club and a draft email for our upcoming tournament.
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Sure! Here is the summary:

Total Spend: $450.00
- Equipment: $300.00
- Refreshments: $150.00

I've also drafted the tournament announcement email. Would you like to review it?

AI-First Differentiation

Powered by Intelligent Automation

ClubServ isn't just a database; it's an intelligent partner. Our ServBot engine handles the grunt work so students can focus on building community.

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    Meeting Summarization Upload recording or notes, get instant minutes & action items.
  • insights
    At-Risk Identification Proactively identify clubs struggling with engagement or leadership.
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    Automated Reimbursements AI scans receipts, verifies policy compliance, and prepares approval.

Why Universities Choose ClubServ

5-7
Disconnected Tools Replaced
60%
Reduction in Admin Workload
100%
Increase in Financial Transparency
LIMITED SPOTS

Start with a Campus Pilot

Designed for 50–150 organizations. Perfect for Student Life, Greek Life, or Athletics departments. Includes full onboarding, AI tools, and custom dashboards.

  • check_circle White-glove data migration
  • check_circle Dedicated success manager
Request Pilot Access

Modernize how your campus manages student organizations.

Request a Pilot Contact the Team